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01732 880600 |
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compliance@insightsystems.co.uk
Phone
+44 1732 880600
Address
Compliance Team
Insight Systems Ltd
Insight House
Nepicar Park
London Road
Wrotham
Kent, TN15 7AF
Your personal data is data which by itself or with other data available to us can be used to identify you, where Insight Systems Ltd is the Data Controller. This Privacy Policy sets out how we will use your personal data. For further information please use any of the contact methods above.
Insight Systems Ltd (herein referred to as "Insight Systems”) is committed to ensuring that your privacy is protected. During our usual course of business, we may ask you to provide certain information by which you can be identified. You can be assured that it will only be used in accordance with this privacy statement.
This Privacy Policy relates to the processing of your personal data by Insight Systems and any Insight Systems related websites. Unless otherwise stated, all references to "Insight Systems”, "we” or "our” in this statement shall include all entities of Insight Systems Ltd that will process personal data.
We may process your personal data in the course of providing various products or services to you, which could be directly with us, face to face, over the telephone, online or otherwise using any of the websites. This personal data may include information such as (but not limited to):
Your name
Your address
Your email address
Your telephone number
"Processing” could mean collecting, storing, using or disclosing your personal data. For further detail, please see "About the Personal Data we collect about you” below.
Where you receive other communications from Insight Systems, or use any of our specific websites or applications, such as our online meterage system you may be provided with other privacy notices which may be contained in a separate supplementary policy or within our website. These additional privacy notices or statements are supplementary to this Privacy Policy.
If you deal with Insight Systems in the capacity of a representative, employee or director of one of our customers, for legitimate interests or contractual reasons, we typically process the following types of personal data about you:
Insight Systems usually collects your personal data from the information you submit during the course of your, or your employer’s, relationship with us through various forms and documents, when you sign up to our marketing lists, are named as an authorised person to trade on behalf of your employer, sign up to access any of our products or services either on your own behalf or on behalf of your employer. We will also collect personal data when we monitor or record communications and/or through use of technology which may include CCTV, please see further information set out below.
Insight Systems and/or persons acting on our behalf may process your personal data for any of the following purposes, depending on the capacity in which you deal with Insight Systems:
Cookies are small pieces of data that are downloaded to your computer or mobile device when you visit a website or application.
We use them to:
Find out more about cookies on http://www.allaboutcookies.org/
You can change your cookie settings at any time by visiting http://www.insightsystems.co.uk/privacypolicy.asp and selecting the Cookie Settings button.
Cookie Settings
Third party websites
Our website may contain links to other websites that are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you that will be used by them in accordance with their privacy policy, which may differ from ours.
This privacy policy is regularly reviewed and will be updated when necessary. Updates will appear on all Insight Systems’ websites and will be clearly marked by a version number at the bottom of the page. Please ensure that you are familiar with and regularly check our Privacy Policy for updates.
Insight Systems has the capacity to record telephone conversations. Like many other organisations, this is a standard practice that allows the recording of telephone calls for quality monitoring, training, compliance security purposes, and to ensure we meet internal procedures and policies.
Insight Systems will from time to time need to share your Personal Data, where necessary for our "Third-Party Data Processors” in the course of normal business. Such "Third-Party Data Processors” may include:
Insight Systems will not sell or trade your personal data
Insight Systems is committed to protecting your Personal Data and maintaining security. We will take appropriate technical and organisational measures to protect the personal data we transmit, store or otherwise process against accidental or unlawful destruction, loss, alteration or unauthorised disclosure or access, whether electronic or hard copy.
All personal data processed by is stored securely. Any payment transactions will be encrypted using appropriate technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website or systems, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We process personal data only for so long as is necessary for the purpose(s) for which it was originally collected, after which it will be deleted or archived except to the extent that it is necessary for us to continue to process it for the purpose of compliance with legal obligations to which we are subject or for another legitimate and lawful purpose.
If you wish to have your personal data removed from our databases, you can make such a request by contacting us using the details at the top and bottom of this document. Subject to any legal or regulatory requirements, we will then delete this information.
You have the following rights in relation to personal data relating to you that we process:
If you would like to contact us in relation to this Privacy Policy or anything else in connection with the personal data we collect on you, including, without limitation, where you would like to update your personal data, would like a copy of the data we collect on you or would like to raise a complaint or comment, please contact us using the details set out below.
Email
compliance@insightsystems.co.uk
Phone
+44 1732 880600
Address
Compliance Team
Insight Systems Ltd
Insight House
Nepicar Park
London Road
Wrotham
Kent, TN15 7AF
Version Number: V1.0
Document Number: INS-PRIV24052018-V1.0 MB/PB/PF
At our charitable organisation, we are always focused on maximising every penny and driving out waste, so when it came to reviewing how we copy, print and scan, it was important that we chose a partner who understood how important this is to us.
As a large multiple office company with over 60 multifunctional machines located throughout London and the South East it is important that we have a pro-active supplier who is aware of our requirements, and the performance and status of our equipment. Insight Systems have over the years proven to be very effective with the management of our fleet ensuring optimum performance and more importantly our peace of mind.
Insight Systems has been our managed print service provider for over 9 years now and we would highly recommend them. We renewed our contract last year, based on the knowledge that they would be able to provide us with the service that we required. Their customer service is great, communication on issues is fantastic and on the site engineers that visit to resolve problems are always polite and more than capable to resolve the multitude of issues that face them.
