What is a Print Audit? Why do you need one?

What is a Print Audit & why do you need one?

A print audit is one of, if not the, most important elements of a Managed Print Solution and its success. But what exactly is a print audit and why is it important - for both customers and us, as a supplier?

Hardware:

Print audits are conducted using a Rapid Assessment Key (RAK) - a USB-drive-looking device containing bespoke software produced by Print Audit. This software functions from the RAK meaning that no installations are necessary.

Software & Process:

An accurate print audit requires 2 visits; commonly spaced 4 weeks apart.

The Print Audit software installed on a RAK is designed to run from the USB, as previously mentioned, creating a quick and easy process. When conducting a print audit, the consultant will simply insert the RAK into any networked, Windows PC and run the program.

This program will detect every networked printer or multifunctional device and provide both an output volume report and a current reading of how much toner is remaining in the machines. From here the consultant will save the report and complete this stage of the print audit.

On the second visit, the same process is repeated.

This allows the consultant to witness a working example of monthly usage and therefore suggest print system changes that are accurate and dedicated to an organisations specific requirements.

What are the benefits?

As mentioned above, the benefit for both customers and consultants is the same: Accuracy.

After a print audit has been conducted, both parties are aware of the current situation and are thereby able to provide appropriate and necessary improvements as part of a complete Managed Print Solution.

Why is now the best time to get one conducted?

Insight Systems are offering a FREE PRINT AUDIT to all multi-device organisations based in London and the Home Counties.

An accurate print audit will undoubtedly benefit any organisation where print costs are less easily traced and calculated.

If you would like your own print audit conducted or would like more information, get in contact here or follow us on Twitter to hear about the latest industry news and promotions.

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Based on our recent satisfaction survey
At our charitable organisation, we are always focused on maximising every penny and driving out waste, so when it came to reviewing how we copy, print and scan, it was important that we chose a partner who understood how important this is to us.International Childrens' Charity
As a large multiple office company with over 60 multifunctional machines located throughout London and the South East it is important that we have a pro-active supplier who is aware of our requirements, and the performance and status of our equipment. Insight Systems have over the years proven to be very effective with the management of our fleet ensuring optimum performance and more importantly our peace of mind.Large National Provider of Living Solutions
Insight Systems has been our managed print service provider for over 9 years now and we would highly recommend them. We renewed our contract last year, based on the knowledge that they would be able to provide us with the service that we required. Their customer service is great, communication on issues is fantastic and on the site engineers that visit to resolve problems are always polite and more than capable to resolve the multitude of issues that face them.Hospice, Essex